10 Common Problems You Will Face as an Airbnb Host

We all want a slice of this lucrative sharing economy pie. Making money from your phone, who doesn’t want that, right?

Let’s say you’re lucky enough to have a spare property and toying with the idea of whether you should run an Airbnb and potentially make more in rental income?

Or should you just rent out your property with a regular low risk, low reward 1-year tenancy?

I’ve been running an Airbnb business in Kuala Lumpur for 5 years now and I have my fair share of bittersweet experiences.

In this article, I will be sharing with you 10 common problems that I’ll bet you’ll run into if you decide to run an Airbnb business and how to deal with them like a pro.

Let’s get started:

Not Knowing What Time Your Guest Will Arrive

Hotels have a 24-hour front desk so it doesn’t matter what time their guest arrives as there’s always someone to greet them.

But if you’re planning to run an Airbnb business, you probably won’t have a 24-hour front desk.

For safety and security reasons depending on your property, it’s also not a good idea to do self check-ins either.

I used to have guests showing up whenever the hell they wanted leaving me stuck at my apartment. Waiting aimlessly for people really drives me nuts.

Solution: The clear answer is to communicate with your guests about their check-in time.

So here’s what I did to minimize waiting time:

After I’ve received a confirmed booking, I will immediately send the guest a standardized message to ask the guest of their landing time in KUL airport (most of my guests are foreigners).

From the airport, it takes 2 hours to reach my apartment upon touchdown. So I can gauge their arrival time for check-in.

Here’s what part of my message template looks like:

From my 5 years experience, my estimate of 2 hours of arrival from touch down is 80% accurate with an error of +/- 30 mins.

Don’t be afraid of contacting the guest to ask them about their flight info. At first, I thought I was being pushy.

But with a carefully crafted copy in my greeting message, most of my guest thanks me for being proactive and it shows that I care about them:

Leaking Air-Conditioning

I’m not sure what it is, but my AC draining system gets clogged up every 5 months or so.

When this happens, the water starts to leak from the indoor unit. It is a very unpleasant experience for the guest and will also be detrimental to your floor (especially if its wood or laminated wood).

Solution: Call in a professional Air-Conditioning service company to periodically chemically clean each of your AC units:

The recommended interval is once every 6 months. But I still get leaks even if I service it every 6 months. Maybe it’s due to the construction next door and the location of my apartment that is in the city center.

So I serviced it more frequently at around once every 4 months instead and my AC leaking complaints dropped to almost 0.

WiFi Not Working

I get complaints that the WiFi is not working all the time. Not having internet in your accommodation while you are traveling is a major let down for most travelers (especially to the Digital Nomad crowd).

So you gotta make sure the internet uptime is as close to 100% as possible.

Every time my internet is down, the light on my router that looks like the planet Saturn (to symbolize internet connectivity) will glow orange instead of yellow:

Causes & Solutions: Most of the time, it’s nothing serious. So here are the common causes and how you can handle them:

Loose Wire Connections

You should check this first. Sometimes when my cleaner vacuums the back of the TV cabinet, she sometimes accidentally yanks one of the ethernet cables lose.

Solution 1: All you have to do is to reconnect the cables and make sure it’s secured. But if the cables were totally disconnected, how would you know which port should the cable go into?

Before you face internet issues, it would be a smart idea to take pictures of the back of your router and modem as a reference to see the correct wire connections.

Here’s mine:

The Router Needs to Be Restarted

This one time, I got yet another complaint that my internet was not working. I’ve made sure all the connections were secure. But the internet symbol was still orange.

Solution 2: I called the internet provider (Maxis). The representative told me to restart the router and leave it unplugged for a minute and replug it back on.

I doubted the solution was that simple but it worked! I asked the guy how come? He said, well, from our records, it seems like you’ve never turned off your router for 143 days.

Wow, they can even know that? Creepy much? But yeah, he recommends everyone to turn off your router once a month so you won’t have this problem.

The more you know…

Configuration Issues

This one time, a guest brought over his PS4 and decided to plug the ethernet directly from my modem to his PS4. He then configured my router settings so he gets the fastest internet speed.

When he left, the internet was down because he messed up with the configuration.

Solution 3: I had to call my internet provider (Maxis) and had to wait 4 days for the next available timeslot for the technician to come over to reconfigure everything back.

You can configure yourself with a laptop. Call the internet provider and say that you want to try to configure things yourself, but get them to guide you step by step over the phone. This is great if you can’t afford to wait 4 days for the technician to show up.

Guest Lost Their Keys

This is one of the most annoying things ever. Especially if they lost the keys and call you in the middle of the night to get in.

Most of the time, guests lose their keys in GrabCars.

Solution: Help the guest to calm down and call the GrabCar support line. With a little bit of patience, I will almost always get the keys back from the GrabCar driver. Give the driver a bit of tip and everyone’s happy.

But let’s say the guest really lost their keys. Then you have no option but to charge the guest to replace the entire lock of your door and new access card. Keep a locksmith contact handy.

Make sure you’ve clearly written upfront of the penalty for key replacement costs.

My home has locks, one costs RM150 + RM 70 = RM230. Access Card is RM100 total RM 330. So the guest needs to be aware of these charges upfront. It makes them more careful with the keys.

Protect your investment folks because your guest for sure won’t give a rat’s ass about your keys.

Stained Linens

Bloody towel

This is a very common problem. I don’t know what it is, but some people are just animals. Common stains on towels and bedsheets are:

  • Food, particularly instant noodle curry (of all things)
  • Blood (menstrual and cuts)
  • Ladies wiping their makeup caked faces with my towels
  • Mysterious brown stains on towels (skidmarks????)
Bloody bed sheets

Solution: The obvious solution is to use bleach and stain removers that specifically say that it’s effective on blood (not all are).

Because I use bleach, I switched all my linens (towels and bedsheets) to all standard hotel white. It’s boring but necessary:

Unauthorized parties

This is a common thing for local Malaysian youths. It happened to me twice.

They book 1 room for a night usually on Friday or Saturday. To avoid security guards from detecting, they’ll sneak in their friends one by one.

Solution 1: Make sure you clearly state in the house rules that the room is strictly for 2 persons only and no gatherings, events or parties are allowed. Here’s my T&C:

I’ll also remind them again through messaging when I ask for their flight arrival time:

All these precautions and warnings will work to deter most partiers. But nothing is 100%.

Solution 2: Problematic party-goers are cheap and usually will only book 1 night on either Fridays or Saturdays. To drastically reduce your chances of getting them as guests, you can set your min night stay to 2 nights.

My Experience: This one time, my security guard called me when they discovered that there are too many people checking into 1 room and are causing noise and security concerns.

I immediately came down and confronted the guest. I told them that they’ve breached the contract (clearly written in black and white) and I kicked all of them out without much incident.

It sucks, but it happens and you just have to deal with it. Don’t make it your security guard’s problem as this will escalate into the next problem:

Complaints from Your Property Management

Not all Condominiums allow short term vacation rentals. It is absolutely vital for you to check with your building management first if they allow you to run short term vacation rentals.

Make sure you operate within the rules set by your building management and always keep a good relationship with them.

If your guests have any issues or requests about their stay, make sure you are available to tackle the complaints or issues.

Too many cases like these will tarnish your relationship with the management:

  1. Host uncontactable and guest bother the management
  2. Problematic guests doing illegal activities/prostitution
  3. Parties, alcohol and drug users causing property damage & security concerns

Solution: You have to be a proactive host. Attend to all problems and request professionally. It is your job to entertain requests, not the security guards nor the building management.

A friend’s condominium close to KLCC had too many irresponsible hosts that the building management made a firm decision to ban all short term rentals.

Damaged Property

This is the nightmare that most property owners pray would never happen. Here are my personal experiences throughout the years:

The Anti-Chopping Board Guy

This is a picture of my kitchen countertop. The guest was a carefree young man who cut cigars directly on my kitchen countertop without a chopping board.

The Dripping TV Ramen

Here’s a picture of my carpet in front of my TV. The guest ate instant noodles while watching TV and drip the ramen sauce all over my carpet. Do you think they do this at their home?

The Curtain Yanking Toddler

I had a guest with a toddler who yanked my curtain and its railing off the wall. The dad then put the rod at my balcony behind my pots in a sad attempt to hide it.

The Disgusting Animal

I had 2 young girls who only stayed for 1 night. These ‘lovely girls’ left this kind of a mess at my apartment in a timeframe of not even 8 hours in total.

One of them even cut some sort of body hair (I hope it was her hair) and left it on the coffee table for other people to see:

The Leaking Makeup Lady

I had an exotic guest who had tonnes of makeup products. Apparently all her make up bottles were leaking to some degree and the chemicals reacted with my makeup table’s shellac coating. Resulting in the permanent stains above.

The Dirtiest Girl I’ve Met in My Life

Saved the best for last. This girl seemed normal on the first impression. When she checked out of my apartment, this is the mess she left. There seemed to be splats of dark spots everywhere I think from a dropped wine bottle.

She probably dropped the wine on the floor and the wine splat all over the place:

Must be quite some drop as the splatters almost reached the ceiling!

Here’s a picture of me using a steam cleaner to melt the wall paint to remove the stains:

She also melted some sort of wax and it dropped and ruined my carpet:

Solution & Prevention for Damages

Airbnb is the only platform that entertains damage claims. So if you want to make sure that you’re covered, make listing your property on Airbnb your only priority.

The first stage of coverage is for small damages like my experiences above. You can make a deposit charge under the ‘Resolution Center‘ on Airbnb:

All you have to do is to open up a case with Airbnb and take pictures of proof along with the receipts for damage claims. There will be an Airbnb case manager that will intervene if the guest decides to ignore your damage claim request.

For more serious damage cost that is more than your security deposit, Airbnb has the ‘Host Guarantee‘ program which is essentially an insurance coverage.

I’ve never been to this level, but a friend of mine got his TV stolen. He files the claim under the program and has the building CCTV footage to prove it and got compensated for a new TV!

Airbnb is the best covered OTA at the moment, but ironically luckily, all the problems I’ve faced are with guests from Airbnb.

It’s going to happen at some point in your hosting career. You just have to be emotionally stable to handle the situation professionally.

Overbooking

Maximum profits require maximum exposure. This means promoting your property on more than just Airbnb.

Other major Online Travel Agencies (OTA) like Booking.com, Traveloka, Agoda, CTrip, and Expedia.

More exposure also has a downside. You’ll face the probability of double bookings.

Here’s what I mean:

Let’s say your property is listed on all the OTAs listed above.

Then, at this very moment, someone booked your property on Airbnb for a specific date and coincidentally, someone from Booking.com also booked the same room on the same dates.

This is what is called overbooking.

Somone’s reservations need to be canceled and that somebody will be pissed.

You need to have a system that can manage your inventory on all OTAs.

There are SaaS (Software as a Solution) companies out there that specialize in hospitality inventory management. These softwares are called ‘Channel Managers‘.

There are so many to choose from. Just make sure they are compatible with the OTA that you want to list your properties at.

When I ran 10 units, I used this company in New Zealand named STAAH. Here’s what the app looks like in action:

I paid around RM 150 a month for this service. It handles all my inventories, cancellations and alterations. RM150 a month to manage 10 properties and eliminate 99% of my overbooking headache is totally worth the price.

Oversupply & Price War

As in any other business, you can’t run away from the competition. Matter of fact, you need competition to keep you from being complacent.

Competition is there to weed out the weak and keep you sharp in between the ears.

You’ll realize that these OTAs are great for helping you to promote and get customers, leaving you to run the day to day operations.

But what I’ve learned the hard way is that as an entrepreneur, your job is not to be too into the business like managing the day-to-day operations. That should be left to a staff member.

You as the entrepreneur’s responsibility should be much bigger than that, overseeing it like a captain directing a ship on where to go.

Your job as an entrepreneur is to focus your time and energy on marketing and generating sales. Here’s a good representation of content marketing strategy (look at the right green triangle):

Image result for buyers journey triangle
Source

I started this blog originally as a content marketing strategy to promote more direct bookings. It’s just now been repurposed to a personal finance blog.

This blog is still at the ‘awareness stage’, and the only way I can earn people’s attention is to create helpful and searchable content such as the one that you’re reading now.

Summary – Are You Sure You Want to Be a Host?

So there you have it. Do you think you have what it takes to be an Airbnb host?

Don’t let this put you off. No matter what business you’ll end up running, you can’t run away from problems and competition. It is the parts and parcels of running your own business.

My monetary gains were more than the troubles it caused me. Also, I do get happy guests that leaves me with very nice comments and reviews that just tugs on the heartstrings:

“Helmi is an excellent host, he welcomes you and gives you a detailed intro to the apartment and the surrounding area. Being able to buy a SIM card from him helped so much with using Grab and definitely made our travel so much easier. The detailed instructions made it very easy to find the apartment and have a look around the local area. The guidebook he has left with 5-10MYR journeys and 20+MYR journeys was also very helpful. The view of the KL tower at night was fantastic and the open space around the apartment block also allowed for an excellent view of an incoming thunderstorm with the clouds of rain moving in and a great view of the lightening. The train noise didn’t even bother us, to be fair you can hear it but I’ve heard a lot louder in hotels or other air bnbs, there are no horn noises just the noise of the tracks and train acceleration… But nothing to wake you or disturb a light sleeper! The apartment is well equipped and has everything you would need. Highly recommended and would definitely return if in KL again.”

David’s private feedback for you:

“Excellent welcome, hints and tips. You have the perfect balance of being a helping hand who is in the building, but also leaving us to it. Thanks so much for your helpful advice too, it really made our trip more worthwhile!”

Let me flex on another review for good measure:

 All in all, an experience worth teaching in hospitality school.”

Hope this has been helpful. If you have other unique experiences that I did not list here, feel free to comment and share this to any of your friends who are thinking of starting an Airbnb business 🙂

Here are my other articles that are related to this one:

Easy Step by Step Accounting for Airbnb Hosts
link to Easy Step by Step Accounting for Airbnb Hosts

Easy Step by Step Accounting for Airbnb Hosts
[Personal]: 7 Priceless Lessons I’ve Learned from Starting a Business

Helmi Hasan

Hi, I'm Helmi Hasan. I am the founder and writer for the personal finance blog: www.balkonihijau.com.

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